ENROLLMENT PRIMER

School Year 2020-2021

A.      SCHEDULE OF ENROLLMENT

Regular Students (Incoming Grades 1 – 12) : May 27, 2020 – June 26, 2020  

Kindergarten Students  :  June 1 – 26, 2020

Transfer Students         :  June 1 – 26, 2020      

GIA Program Grantees  :  June 1 – 26, 2020      

B.   REQUIREMENTS

      For Old Students:

·       Enrollment Policy Agreement – By enrolling your child online, it is understood that you have read, understood and agreed to the Enrollment Policy and Procedure of the School as stated in the Enrollment Primer found in the Parent/Student Portal.

·       Report Cards – Report cards may be viewed through the Parent Portal and will NOT be needed for the online enrollment.  The hard copies shall be distributed as soon as regular school operations resume.

·       Student Medical Clearance – Submission will NOT be required for the online enrollment.  However, when the government starts allowing the physical presence of the students in school, you shall be required to submit the medical clearance on the date to be prescribed by the school.

·       Tuition and Other Fees, Books and Supplies List – After filling out the online forms, kindly print/save a copy of these documents for future reference.

Note:  Books and supplies will be delivered to your home.

·       ACR/Study Permit or Receipt of Payment (for Non-Filipinos only) – Submission will NOT be required for the online enrollment.  However, when the government starts allowing the physical presence of the students in school, you shall be required to submit this document on the date to be prescribed by the school.

·       ICR and valid Philippine and foreign passports (for dual citizens only) – Submission will NOT be required for the online enrollment.  However, when the government starts allowing the physical presence of the students in school, you shall be required to submit this document on the date to be prescribed by the school.

For Incoming Kindergarten and Transfer Students

     C.    ENROLLMENT PROCEDURE

*Note:  The School shall deem all transactions as FINAL once payment has been made. If there will be any subsequent changes, the proponent shall show just basis for the same, and that decision thereof shall be discretionary on the part of the School subject to imposition of additional charges and penalties as may deemed appropriate by the School. Any amount deemed for refund shall be deemed as forfeited

For any inquiries regarding the enrollment process, kindly contact the following during office hours, i.e.,  

Monday to Friday; 8:00 AM – 12:00 NN; 1:00 PM – 3:30 PM

D.  MODE OF PAYMENT

1.     Settle directly with the bank through direct deposit or online transfer/ banking through the following banks:

a.     Banco De Oro: 

                   Account Name               :            XAVIER SCHOOL INC.

                   Account Number           :            002890125005

                  Reference                     :            Student ID/ Student Name

b.     RCBC

Account Name               :            XAVIER SCHOOL INC.

Account Number           :            7590520273

c.     EASTWEST BANK

Account Name               :            XAVIER SCHOOL INC.

Account Number           :            200024922226

d.     METROBANK:  over the counter, internet or mobile banking through “MyBills”

Simply looks for “Xavier School Inc.- Greenhills”

 Account Name              :            XAVIER SCHOOL INC.

 Account Number           :            614361406895-8

e.     UNIONBANK: Via Mobile Banking or Union Bank Website

            Under the Pay Bills Option and select “Xavier School Inc.” under the biller.

Account Name               :            XAVIER SCHOOL INC.

Account Number           :            107030003061

Reference 1:  Student Number

Reference 2:  Student Name 

Reference 3:   Location (San Juan)

2.     Mail Order/Telephone Order  (MOTO):  EastWest Credit Card (installment only)

a.       This program is open to all EastWest Credit Cardholders

b.       Cardholders fill up the attached form with the following details:

  i.      the Cardholder’s full name (First, Middle & Last Name)

  ii.      EastWest Credit Card Number (first 6 digits and last 4 digits only)

  iii.     Installment Payment Term (3, 6, 9 or 12 months)

  iv.     Amount of Transaction and must be duly signed.

c.       Submit the form thru email at xssjcashiering@xs.edu.ph.  Incomplete application forms will not be processed.

d.       Allow up to four (4) banking days from the time the completely filled out application is received by Xavier School for the processing of applications. Note that the 4 banking days will only hold true if Cardholders can be reached by EastWest for transaction validation.

e.       Cardholders must keep their line open for the duration of their application.

f.        Xavier School will notify the cardholder that her installment application was approved within four (4) banking days.

3.     Face to Face Transaction (will need the physical swiping of the credit card)

a.    This service is available to those who plan to use any of the following:

                                           i.         American Express Credit Card (AMEX) for straight transactions/ installment transactions

                                          ii.         BPI Credit Card for instalment option only

                                         iii.         Eastwest Credit Card for instalment option only

b.     After completing the online enrolment assessment, please proceed to the Accounting Office of Xavier School for the swiping of your credit card.

E.  BOOKS AND SUPPLIES

1. Delivery 

·       All books and supplies will be delivered to the parents of the students.  Kindly ensure that you have updated and completely filled out the information regarding your HOME ADDRESS in the Parents Portal.

·       No delivery fee will be charged for orders made within the enrollment period (May 27 – June 19, 2020) 

·       A delivery fee of Php 300 will be imposed/charged on all orders made after June 19, 2020.

·       Additional orders made within the enrollment period will be considered as new transactions. These orders will only be processed only after June 19, 2020 and delivered on a later date.  Delivery fee will be imposed on all additional orders.

2.     High School Supplies

High School students will need basic supplies such as notebooks, bond paper, ball pens, dictionary, the Bible and calculators. 

F.  OPENING OF CLASSES

     July 22, 2020 will be the first regular school day for Kinder to Grade 6 students.  However, please note that orientation sessions for families will be scheduled prior to this.  The exact schedule and invitations will be communicated to you at a later date.

G.   ENROLLMENT POLICY

It is understood that when an elementary or high school student enrolls, he does so for an entire school year.  The period of enrollment has been fixed by the foregoing rule to serve as a security for schools that accept tuition fee payments on installment.  Therefore, even if a student does not complete the semester or school year he was enrolled in and subsequently applies for transfer, he will be required to settle any outstanding account before he is given his transfer credentials.

Hence, if after enrollment you decide to withdraw your son and/or transfer him to another school, please take note of the following conditions for charging indicated in Article XIII, Section 66 of the Manual of Regulations of Private Schools, Revised 2009:

·     If your son withdraws within the first week of classes, you would be charged TEN PERCENT (10%) of the total amount of tuition fee due for the school year, whether or not he actually attends classes.

·     If your son withdraws within the second week of classes, you would be charged TWENTY PERCENT (20%) of the total amount of tuition fee due for the school year, whether or not he actually attends classes.

·     If your son withdraws anytime after the second week of classes, you would be charged the FULL (100%) of the total amount of tuition fee due for the school year, whether or not he actually attends classes.

·     When the withdrawal of the student is due to his own fault, as when he voluntarily drops or withdraws without informing the school, then NO REFUND of the tuition fees paid shall be made.

Prepared by:

(Sgd.)

Mrs. Josefina R. Galvez

School Registrar

Noted by:

(sgd.)

Mrs. Jane C. Cacacho

XSSJ Grade School Principal

Officer-in-Charge — School President